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Thread: 2012 ICPS Conference Field Trip Announcement

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    quogue's Avatar
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    2012 ICPS Conference Field Trip Announcement

    The New England Carnivorous Plant Society is pleased to announce the Field Trip schedules to follow the 2012 International Carnivorous Plant Society conference!
    There will be a few different choices for field trips after the Conference is over:

    There will be “Group A” which will start with local field trips in New England and then will travel by airplane to North Carolina and continue on to the Atlanta Botanical Gardens with the return trip home from Atlanta on Monday, August 20th.

    “Group B” will be local excursions to destinations with Carnivorous Plants around New England and will be over by Sunday morning, August 19th.

    There will also be options available for local attractions such as Aquariums and City tours.




    Group A: New England and North Carolina.

    The Group A excursion will start in New England along with Group B for a day-long tour of various local Carnivorous Plant habitats. Then, Group A will fly down to North Carolina the following day to view primarily Venus Flytraps in the wild.

    There will then be a trip to the Green Swamp and to locations managed by the Nature Conservancy that are normally closed to the public and are spectacular!

    There also will be locations in roadside ditches, empty lots and other unusual areas to showcase the struggle for survival of these unique plants and to view the variety of their natural habitats and the variations of the plants seen between them.

    There will also be some extremely impressive Sarracenia stands and other wild Carnivorous Plants to view on this part of the trip as well.

    The third part of this trip will be to the Atlanta Botanical Gardens for a full-tour of the grounds, facilities and all the behind-the-scenes action there!

    The will also be a chance to relax and to have a discussion on all that has been seen and experienced throughout the Conference, the Field Trips and the Atlanta Botanical Gardens at a Finale Dinner & Drinks event on Sunday night, August 19th in Atlanta, GA.

    Details to follow

  2. #2
    Sarracenia freak Brie's Avatar
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    That trip A sounds amazing.. Any idea yet as to how much these trips will cost?

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    Schedule & Details:

    Group A and Group B will both be travelling together on Tuesday, the first day, by Charter Bus to various nearby locations of Carnivorous Plant habitats to view Sphagnum bogs with S. Purpurea, D. Rotundifolia, D. Intermedia and various Ultriculata… then back to the Hotel, and then Dinner and discussion. Please extend your stay at the conference Hotel for Monday and Tuesday nights to accommodate this.

    On Wednesday morning, Group A will take a bus to Logan Airport which is about an hour and a half travel to catch an airplane to Raleigh, North Carolina which is about a 2 hour flight.

    Once there, the group leaders will pick up the rental vans and take their designated passenger groups to the Hotel which is a two-hour drive.

    On the way, we can stop at a site to see Venus Flytraps and other Carnivorous Plants in the wild in order to begin our tour as soon as possible.

    Then, we shall continue on to check in at the Hotel and have Dinner and a brief discussion before turning in for the night and preparing for the next day’s events.

    On Thursday, Group A will be on the road first thing in the morning and will have around five hours of traveling to and viewing of different sites at a leisurely pace to accommodate photography and to take notes and studies of each location.

    We will break at 1pm to 3pm for relief from the heat and humidity of August to avoid exhaustion. We can return to the field by 3:30pm to 8:30pm for another 5 hours of traveling and viewing different locations.

    All of the locations are relatively nearby to one another and will not require much travel time.

    We will have breaks as needed, with the heat and humidity, this can be demanding. It will also be enjoyable as long as we take the proper precautions.

    Water will be provided.

    On Friday, Group A will do the same at different locations for an in-depth study into the various habitats and the observed variations of the plants from each location.

    On Saturday, Group A will continue from Wilmington, North Carolina to the Atlanta Botanical Gardens.

    At this time we are arranging transportation by either continuing on with the rental vans, or taking a tour bus all together, or by air travel to Atlanta airport.

    We will have final costs comparisons prepared for a decision by Monday night.

    Once at the Atlanta Botanical Gardens on Saturday afternoon, Group A members will be treated to a tour of the grounds, facilities and all of the behind-the-scenes action!

    Sunday, Group A will do the same at Atlanta Botanical Gardens and take time to enjoy the day and have a discussion at a location on the grounds. Sunday night will be a finale dinner and drinks to celebrate!

    Monday, Group A will go to Atlanta Airport to fly home to their various destinations.

    The Atlanta Botanical Gardens trip is optional, on Saturday, the individuals who wish to return to their homes from North Carolina, or to continue on to other travels they have arranged can do so on this date.

    ---------- Post added at 09:39 PM ---------- Previous post was at 09:39 PM ----------

    Costs coming up
    Last edited by quogue; 03-25-2012 at 06:50 PM.

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    quogue's Avatar
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    Costs & arrangements:

    Hotel costs are factored in if you are sharing a two-bedroom with another person and splitting the bill. Please keep that in mind.

    Approximate cost for the New England Day-Tour: $100 for Bus & Hotel for Tuesday night at the conference Hotel.

    The Bus to Logan Airport, One-way airfare to North Carolina, 3 days Van transportation and 3 nights Hotel costs with water for field trips equals a total approximate cost of $420 for North Carolina.

    Attendees are responsible for their own meal costs and their return trips home. We will arrange meals so that everyone can eat together, but we will have to “pay as we go”

    Please plan accordingly.

    Transportation & Hotel costs for the trip to Atlanta Botanical Gardens are being finalized and will be available shortly.

    The full-tour package would be approximately less than $800 for 6 days & 6 nights of travel/transport & hotel fees. This does not include the return trip from Atlanta as people will have the option of returning or continuing to other locations and again, this does not include meal costs.

    We will have a final number shortly as we are working out the following issues.

    Prices are subject to change according to Transportation/Hotel rates available until deposits are paid and reservations are made. We will be opening the reservations for payment around the end of April.

    The New England Carnivorous Plant Society has the Travel Agency Liberty Travel/Flight Centre providing the group air travel package from Logan Airport in Boston, MA to Raleigh, North Carolina.

    Right now, it’s $176 with fees & taxes per person, one-way, non-refundable/transferable with up to 50 seats available and no penalty for not filling them all.

    Reservations and payments for air travel to North Carolina will be made directly to the travel agency by the participants with a group code. This is a part of the overall cost calculation given for this trip.

    Once we open the reservations, there would be two weeks for the participants to make their reservations and to pay in full.

    We will have the North Carolina Hotel information available shortly for the participants to make their reservations and payments to them with a group code. We are working on a better system to accommodate this.

    The transportation and Hotel accommodations for Atlanta will be available for reservations shortly as well.

    We will leave a few weeks for people to make their decisions and to discuss with their family and friends before opening the two-week window to make the reservations and payments which will be late April.

    For questions regarding the Carnivorous Plants to be seen for the North Carolina tour, please ask Mark Todd as he will be the tour guide for that portion.

    If there are any other questions, please let me know and I will be happy to answer them.

    Thanks, and we hope to see you there!

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    quogue's Avatar
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    Quick update:

    We are going to be using the NECPS Conference account for payments for the field trips to simplify things.

    There will still be an individual payment to the Travel Agency for the Plane Tickets.

    Then, there will be one payment for the New England and North Carolina trips.

    Then, there will be another payment for the optional Atlanta Botanical Gardens trip.

    We are working on the final costing details before opening up the registration for those trips and we also would like to give people some time to think about it.
    Once we open the Travel Agency reservations, we will only have two weeks to pay for the tickets!

    If you read the above, you'll get a ball-park figure of what the costs should be...

    This is going to be one awesome trip(s)!

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    This info is great! Let's get it onto the NECPS website so the general public will know about it!!

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    quogue's Avatar
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    As it was becoming very complicated to arrange transportation to Atlanta Botanical Gardens, we decided to instead add another day in North Carolina.

    So now the Group A field Trip is:

    Tuesday- New England CP Bog Tour
    Wednesday- Flight to North Carolina and some time in the field.
    Thursday- All day of field excursions
    Friday- All day of field excursions
    Saturday- All day of field excursions
    Sunday- Return home

    This will lessen expenses as well making the trip a bit cheaper!

    We're working on some details at the moment and will have updates soon.

    Stay tuned!

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    quogue's Avatar
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    Here is the final version, please disregard any other posts in this thread


    Field Trip Group A.


    Field Trip Group A. will start in New England on Tuesday, August 14 and take the full day to tour local Carnivorous Plants in their natural habitats. Native Carnivorous Plants include Sarracenia purpurea ssp. purpurea, Drosera rotundifolia, Drosera intermedia, and Utricularia spp.

    The next day, Wednesday August 15, the group will fly down to North Carolina. The theme of this trip will be the tenuous survival of the Venus Flytrap in the wild, with observations and discussions on the differences of the various habitats and the variety of the plants within them. We will also explore the man-made threats that pressure these plants and the uncertain future that they face.

    There will be Venus Flytraps in their native habitat at various different locations, including two locations managed by the Nature Conservancy that are normally closed to the public, the Green Swamp and the Boiling Springs area. These and the other locations will represent a broad overview of the Venus Flytrap’s increasingly pressured natural habitat range.

    There will also be numerous and spectacular Sarracenia, Drosera, Pinguicula and Utricularia to be seen at these locations as well.


    We will also have a visit to the beach for some sun & sand and a chance to view the nearby wetlands with Carnivorous Plants as well. Afterwards, a quick visit to a Civil War Fort and then continuing on to a scenic Ferry ride across Cape Fear River to pay homage and visit the Burial Grounds of Governor Arthur Dobbs, Mister Tippitiwitchet himself: http://www.sarracenia.com/faq/faq2880.html & http://www.youtube.com/watch?v=N9ACl25asXs . We will then be stopping at Orton Pond to view Wild Alligators up close and personal, and finally onto the Boiling Springs area to visit more Carnivorous Plant locations and then to relax in the Town.


    Most of the sites are within a half-hour drive of each other, maximizing time in the field for observations, photography and just enjoying the scenery!
    The group will be staying at one hotel for the duration of the North Carolina trip, which will be four days and four nights. There will be rented vehicles driven by NECPS volunteers to transport the group.
    Precautions will be taken to alleviate the heat, insect and exhaustion risks involved. Water will be provided.



    Field Trip Group A. Costs:


    Hotel in New England- Not Included

    Tour Bus New England Bogs- Included

    Transportation to Airport- Included

    Flight to North Carolina- Not Included: Book reservations using Group code with Travel Agency to be provided

    Rental Vehicles in North Carolina (4 days)- Included

    2-Bed, Shared Hotel Rooms (4 nights)- Included

    Return trip home- Not Included

    Hot Breakfast Daily- Included

    Other Meals- Not Included

    Drinking Water during Field Excursions- Included


    Payment to NECPS: $440

    Estimated cost of Flight to North Carolina: $176 for One-Way Group-Rate
    Flight information will be provided for Round-Trip Flight for self-booking option

    Prices are subject to change at any time until the reservations are made. Then the prices will be locked.
    For any cost savings, participants will be refunded the difference. For any cost increases, participants will be billed the difference.
    At this time, we anticipate no unmanageable cost increases and expect to issue a modest refund.

    The Field Trip Registration Sign-Up and the Group-Rate Reservations for the Airline will begin April 30th and will close May 14th, full payment will be required upon Registration.
    After the Group Package closes, information will still be provided for interested individuals of the Flight, Hotel & Car Rental Company for people to make their own arrangements to meet the Group in Wilmington.
    There will be NO deviations of the main Group to accommodate any late-arrivals.

    This will be an enjoyable trip that will also be quite enlightening, with focus on the most famous and classic member of all the Carnivorous Plants: The Venus Flytrap!!
    We hope that you can join us!

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