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Thread: NASC Board Meeting Minutes

  1. #9
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    The NASC Special Meeting for October 19 was called to order at 8:15 PM Central Time

    Those in attendance
    CarniCopper - Rose Witt, President
    PlantAKiss - Suzanne Hedderly, Vice-President
    VodooDancer - Mark Todd, Head of Conservancy
    Houstonherp - Mike Howlett, Head Grower
    Schloaty - David Schloat, Treasurer
    YenYenJ - Jonathan Treffkorn, Secretary
    alttlelight - Noah, PR and Education
    Ephippiata - Dustin
    runtravrun1 - Travis
    sarraceniahunter - Boglodyte (Greg)
    Bamaud

    Business Followed:
    1). Priorities were discussed and were laid out as follows: i) Legal Status ii) Bank Status iii) Budget iv) Committees.

    i. Legal Status- As of Thursday night NASC was not yet up on the state website listed as a legally recognized nonprofit organization.

    ii. Bank Status- The issue of bank status was tabled until next meeting due to that fact that there had been no confirmation of NASC legal recognition.

    iii. Budget- Budget estimates were created and finalized at: $2000 for Conservancy, $1000 Growers, $500 Misc, $400 Research, $300 PR, $200 VP, $75 Treasurer, $50 President, $50 Secretary, $25 Website. Totaling $4600.

    iv. Committee heads are to work with Arthur to establish committee pages for the NASC website.

    2). A vote to accept the Collection Policy as it stands was proposed by Rose. It was decided that the policy would be accepted as it stands.

    3). A nondisclosure clause was discussed to be made part of the membership application for ALL members (member, grower, board member, etc.)

    No issues planned for discussion at next regular meeting.

    The meeting was adjourned at approx. 9:38 PM Central Time.

    Thanks to all who attended.
    AS OF 2006/10/21, NASC IS LEGAL!



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  2. #10
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    NASC Board Meeting
    November 30, 2006 (pushed back due to circumstances)

    This Nasc Board Meeting for Nov 30 was called to order at 8:00 PM Central Time

    Members in Attendance

    CarniCopper - Rose Witt, President
    PlantAKiss - Suzanne Hedderly, Vice-President
    VodooDancer - Mark Todd, Head of Conservancy
    Houstonherp - Mike Howlett, Head Grower
    Schloaty - David Schloat, Treasurer
    YenYenJ - Jonathan Treffkorn, Secretary
    alttlelight - Noah, PR and Education

    Business Followed:

    1). The status of the NASC bank account was discussed. Treasurer Dave Schloat will be meeting with a bank representative to make an official NASC account.

    2). The PR and Education Policies & Procedures was reviewed and it was decided that its acceptance would be voted on at the next NASC Board Meeting in December of 2006.

    3). Head of Conservancy Mark Todd discussed an opportunity about two land owners concerned with preservation and requested official documents to allow him to work under the sanctions and protections of the NASC with said landowners in maintaining the integrity of the stands.

    4). Maintenance of documents pertaining to visited sites was discussed and it was proposed that Noah, Head of PR and Education be the steward of said documents. Noah agreed to look in to the possibility of this idea.

    5). It was decided that meetings would be held weekly, every Thursday from this point forth. It was requested that Board members make at least two of the extra meetings per month, but only the official monthly Board meetings remain mandatory. It was reiterated that a quorum of four (4) Board members must be met before a vote can me made and that a minimum of one (1) week hours must be allowed between presenting material to be voted on and the meeting. The requirement to have a week notice was voted on and passed unanimously by the board.

    The meeting was called to a close at approximately 9:15 PM Central Time

    Thanks to all who attended!

    --Jonathan
    Last edited by Est; 01-31-2007 at 05:32 PM. Reason: Spelling.
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  3. #11
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    NASC Board Meeting
    December 14, 2006

    This NASC Board Meeting was called to order at approximately 8:11 Central Time.

    Members in Attendance

    CarniCopper - Rose Witt, President
    PlantAKiss - Suzanne Hedderly, Vice-President
    VodooDancer - Mark Todd, Head of Conservancy
    Houstonherp - Mike Howlett, Head Grower
    Schloaty - David Schloat, Treasurer
    YenYenJ - Jonathan Treffkorn, Secretary
    alttlelight - Noah, PR and Education
    EmesisPFT Arthur, NASC Website

    Business followed

    Reports were given:

    1). PR and Education head, Noah, lead discussion on his survey form. It was discussed that the survey form should be mandatory for all reports and should be filled in with as much as possible on all NASC site visits. It was discussed that Dave and Noah maintain the database at this time. A vote will be held at the December 21 weekly NASC meeting, given a quorum is met.

    2). A discussion was held as to the NASC's position on taxonomic acceptance of the species Sarracenia rosea. S. rosea has been published and there is strong evidence from scientific journals that it is a species. A vote was held for the NASC to formally accept the taxonomic term S. rosea. The vote was initiated by Suzanne, seconded by Noah, and passed without contest.

    3). Secretary Jonathan discussed the Secretary Policy and Procedures document. It was agreed that standardizations to format and language would be made and re-sent to all board members for review and a vote would be held at the December 21 weekly meeting for formal acceptance of the document.

    4). Head of Conservancy, Mark, reported on several sites on which landowners have invited the NASC to survey and help manage in the case of development.

    5). Public Relations and Education Policy and Procedures documents were brought to vote my Noah, seconded by Jonathan, and passed without contest.

    6). Vice President Suzanne reported that the Vice President Policy and Procedures document would be made available for review/vote for the December 21 weekly meeting.

    7). Other Board Policy and Procedures documents will be made available in the future.

    The meeting was called to a close at approximately 9:30 Central Time.

    Thanks to all those who were in attendance.
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  4. #12
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    NASC Yearly Member Meeting
    Pushed from Jan 11, 2007 to Jan 18, 2007.

    The NASC Yearly meeting was called to order at approximately 8:00 PM (20:00) Central Time.

    Members in Attendance
    Rose Witt, President
    Suzanne Hedderly, Vice-President
    Mark Todd, Head of Conservancy
    Mike Howlett, Head Grower
    David Schloat, Treasurer
    Jonathan Treffkorn, Secretary
    Noah Elhardt, PR and Education
    Jeremiah Harris, Head of Distribution
    Ben (Bamaud)
    Steph (Steph 64)
    Steven Millar (Bugweed!)

    Business Followed

    Elections were held:

    Jonathan Treffkorn was voted to retain the position of Secretary.

    Dave Schloat was voted to retain the position of Treasurer.

    Suzanne Hedderly was voted to retain the position of Vice President.

    Rose Witt was voted to retain the position of President.

    Mike Howlett was voted to retain the position of Head Grower.

    Noah Elhardt was voted to retain the position of Public Relations & Education
    Head.

    Mark Todd was voted to retain the position of Head of Conservancy.

    Jeremiah Harris was voted to retain the position of Head of Distribution.

    Richard Myers was voted to retain the position of Head of Research.

    Regular Business

    P&P deadline for ALL Officers has been set for next NASC Monthly Meeting (Feb 8.)

    Quarterly reports / newsletters will begin to be distributed and ALL Officers are required to have an article on their respective position in the NASC to contribute by the next NASC Monthly Meeting (Feb 8.) Noah will be handling the compilation of the report/newsletter.

    Meeting was called to a close at approximately 9:00 PM (21:00) Central Time.

    Thanks to all that attended. We look forward to a productive term for all of our elected Board members.

    Remember Your Homework: P&Ps, and newsletter article due for ALL Officers at the Feb 8 NASC Monthly meeting. Remember, attendance is vital!
    Last edited by Est; 01-31-2007 at 05:43 PM. Reason: Corrected meeting dates
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  5. #13
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    NASC Special Meeting
    January 25, 2007

    This NASC weekly meeting was called to order at approximately 8:01 Central Time.

    Members in Attendance
    Rose Witt, President
    Suzanne Hedderly, Vice-President
    Mark Todd, Head of Conservancy
    Mike Howlett, Head Grower
    David Schloat, Treasurer
    Jonathan Treffkorn, Secretary
    Noah Elhardt, PR and Education
    Ben (Bamaud)
    Steph (Steph 64)
    Steven Millar (Bugweed)

    Business Followed

    Dave gave an update on progress with the bank. Paperwork is awaiting approval from the bank.

    Suzanne put a motion on the floor to add the following to the NASC bylaws “Three unexcused or six total absences from Board meetings in any twelve month period shall be considered excessive.” under section 5.15 of the NASC Bylaws. Mike seconded the motion. Votes from present Board members and absentee votes saw the motion passed and the amendments to the Bylaws made.

    It was discussed and decided that no distinction should be drawn between emergency meetings, special meetings, or other unscheduled meetings in terms of required time for notification. Suzanne presented a motion to require a minimum of three days notice to the Board for any unscheduled meeting. Noah seconded the motion, and votes from present Board members and absentee votes passed the motion.

    Suzanne presented a motion to accept all changes and to accept the current version of the NASC bylaws as official. David seconded. Votes from present Board members and absentee votes passed the motion. The current, accepted version of the NASC Bylaws can be found on the NASC website at www.nasarracenia.org/bylaws.html .

    Suzanne presented a motion to the floor to accept the 2007 Schedule as discussed and found on the NASC website. Rose seconded the motion. Votes from present Board members and absentee votes saw the motion passed and the 2007 schedule as presented to be accepted as the official NASC schedule.

    The meeting was called to a close at approximately 8:48 PM Central Time.

    Thanks to all who attended!
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  6. #14
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    NASC Weekly Meeting of Feb. 1, 2007.

    The meeting was called to order at approximately 8:00 PM Central.

    Members in Attendance
    Rose Witt, President
    Suzanne Hedderly, Vice-President
    Jonathan Treffkorn, Secretary
    Mike Howlett, Head Grower
    Noah Elhardt, PR and Education
    David Schloat, Treasurer
    Mark Todd, Head of Conservancy
    Steven Millar (Bugweed)

    Business Followed

    A discussion was held on fax contacts and addresses.

    Treasurer David Schloat reported that final Bank preparations are being made. The bank requires documents signed by all board members.

    Articles for the coming newsletter were discussed.

    Meeting ended approximately 8:31 PM Central.

    --Jonathan Treffkorn
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    Minutes for the Feb 8, 2007 NASC Board Meeting.

    Meeting began at approximately 8:15 PM Central Time.

    Members in Attendance
    Rose Witt, President
    Suzanne Hedderly, Vice-President
    Mark Todd, Head of Conservancy
    Mike Howlett, Head Grower
    David Schloat, Treasurer
    Jonathan Treffkorn, Secretary
    Noah Elhardt, PR and Education
    Steph (Steph 64)
    Steven Millar (Bugweed)

    Business Followed

    Mike reported that thousands of locations seedlings are approaching readiness to be distributed to head growers. Finalization of system, infrastructure, and documentation will precede any shipments of NASC materials.

    Policy and Procedure Documents from President, Head of Conservancy, Head Grower, Treasurer, Secretary, PR, Education, and Distribution have been presented. The remainder are due no later than by the next weekly meeting, February 15.

    A discussion was held on meeting notice/reminders and to reflect the bylaws, the responsibility has been transferred to Secretary, Jonathan Treffkorn. (Thank you, Suzanne for doing it de facto for so long.)

    Nondisclosure agreements will be sent to all Board members via email and are required to be sent to the Secretary. Details via email.

    All officers are required to print out documents emailed by Treasurer David Schloat, fill out required sections and fax them to Dave. Details via email.

    Jonathan Treffkorn reported that Steven Millar and himself will be undertaking a project for the NASC presently. The subject of the report is the materials and construction of a circulating water bog and will be presented on the NASC website as well as published in other sources to be named in the future.

    Articles and introductions were presented to Noah Elhardt for the first NASC newsletter. Late submissions should be emailed to Noah via email within the week so that he may compile all material.

    The meeting was called to a close at approximately 10:00 PM Central Time.

    Thank you to all who attended. Board members, feel free to use these posted minutes and all minutes in the future as reference for due dates and responsibilities.

    --Jonathan Treffkorn
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  8. #16
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    2007-02-15 Weekly Meeting Minutes

    Minutes for the Feb 15, 2007 NASC Weekly Meeting.

    Meeting began at approximately 8:05 PM Central Time.

    Members in Attendance
    Suzanne Hedderly, Vice-President
    Jonathan Treffkorn, Secretary
    David Schloat, Treasurer
    Mark Todd, Head of Conservancy
    Noah Elhardt, PR and Education
    Bamaud (Ben)

    Business Followed

    Discussion was held on the progress of Board signatures sent to Dave. All Board members are required to get their signatures in to Dave with a cover sheet ASAP.

    Non-Disclosure Agreement (NDA) forms have been emailed to all Board members. A discussion was held as to the content of the NDA; no suggestions were noted.

    A revision of the Secretary Policies and Procedures (P&P) was sent out to all Board members. Suzanne made a motion to vote, Noah seconded the motion, and present Board members voted unanimously to accept the changes to the Secretary P&P to have it better fit the NASC Bylaws.

    A discussion was held on the progress of missing paperwork. An email has been sent to all Board members from the Secretary pertaining the required paperwork.

    The meeting was called to a close at approximately 8:58 PM Central Time.

    Thank you to all who attended.

    --Jonathan Treffkorn
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