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Thread: NASC Board Meeting Minutes

  1. #33
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    NASC Weekly Meeting for June 21, 2007

    Meeting began at approximately 8:01 PM Central

    Those in Attendance:

    Board:
    Suzanne Hedderly, President
    Jonathan Treffkorn, Secretary
    David Schloat, Treasurer
    Mike Howlett, Head Grower
    Noah Elhardt, Head of PR & Education
    Arthur Yin, At Large Position

    Members and Visitors:
    Ryan
    Steph

    Business:

    Noah reported that newsletter articles are welcome and that introductions for the remaining Board members are still required.

    David reported that all membership checks in possession have been deposited and that several companies have been contacted to potentially serve as Registered Agents for the NASC.

    A discussion was held on membership signup fees: To prevent members that sign up at the end of the year paying full price for only part of a year, it is proposed that there be a fee of one dollar per month for remaining year then standard rate subsequent, full years. It was discussed that memberships less than 6 months pay for the next year as well to prevent very short memberships..

    Arthur reported that updates to the website are continuing.

    Mike reported that the environmental manager of the company in charge of the ****** Bayou site
    has plans that may involve NASC participation. Also, plants will be sent out to Regional Head Growers as soon as time allows.

    Jonathan reported that a letter with a receipt and formal address change papers has been sent to Dave.

    Suzanne has mailed Presidential acceptance/notice papers to NE state.

    The meeting was called to a close at approximately 9:25 PM Central

    Thanks to all who attended,
    Jonathan Treffkorn
    NASC Secretary
    Last edited by Est; 07-30-2007 at 11:55 PM. Reason: Dern timezones...
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  2. #34
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    Since the NASC site is currently down, the following posts will contain the minutes for this week's and the previous week's meetings. Thanks for looking!

    NASC Weekly Meeting for April 03, 3008

    Meeting began at approximately 8:02PM Central

    Those in Attendance:

    Board:
    Suzanne Hedderly, President
    Arthur Yin, Vice President
    Jonathan Treffkorn, Secretary
    David Schloat, Treasurer
    Mike Howlett, Head Grower
    Mark Todd, Head of Conservation
    Noah Elhardt, Head of PR & Education
    Open, At Large Position

    Members and Visitors:
    Steph

    Business:

    Jonathan reported that the new minutes are up. Reported interest from membership in upcoming newsletter.

    David reported that finances and taxes have been completed ahead of schedule. Reported new memberships and online signups.

    Discussion was held on payment methods. Paypal price has been adjusted to correct for higher fee rates.

    Dave will report federal nonprofit status tomorrow via email.

    Both online and snail-mail payment will be made available for seedbank postage fees.

    Noah reported that the newsletter is being finished up.

    Arthur reported progress on website security updates, chatroom, and other web features.

    Mark reported that next week he will be meeting with The Nature Conservancy, press should be present.

    Mike reported that the coming month will primarily be focused on education, and trying to get more help for the greenhouses.

    The meeting was called to a close at approximately 10:32 PM Central

    Thanks to all who attended,
    Jonathan Treffkorn
    NASC Secretary
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  3. #35
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    NASC Monthly Meeting for April 10, 2008

    Meeting began at approximately 8:00 PM Central

    Those in Attendance:

    Board:
    Suzanne Hedderly, President
    Arthur Yin, Vice President
    Jonathan Treffkorn, Secretary
    David Schloat, Treasurer
    Mike Howlett, Head Grower
    Mark Todd, Head of Conservation
    Noah Elhardt, Head of PR & Education
    J.C. Stoner, Head of Distribution
    Open, At Large Position

    Members and Visitors:
    None

    Business:

    Arthur reported on the website. Currently the site is still down, so Suzanne will be contacting the service provider.

    A discussion was held on correctly-balancing paypal fees for membership signup.

    Dave gave a finances report. New members have joined and payed dues. Federal nonprofit status will hopefully be granted by or during the auction.

    JC reported on seedbank policies and procedures updates. The revised edition will be sent out to the board for review in the coming week. Mike will be sending out seeds for the seedbank in the coming weeks.

    Mike reported that an email has been sent out to the Regional Head Growers letting them know of progress, reminding them that updates are due April 15th. Mike has been contacted by a company requesting information on preserving Sarracenia on a development site.

    Noah reported that the newsletter will be done soon and new banners will be rolled out for the auction advertisement.

    Mark reported that he met with people from The Nature Conservancy and toured the swamp. Mark will be doing surveys for the surrounding swamplands. Unfortunately, the press did not show up to Mark's meeting with the Nature Conservancy.

    Jonathan reported that the newest minutes are not on the NASC site because it is down. In the meantime, updates will be posted on Terraforums. When the NASC site is back up, a link will be placed to direct viewers to the NASC minutes page.

    The meeting was called to a close at approximately 9:28 PM Central

    Thanks to all who attended,
    Jonathan Treffkorn
    NASC Secretary
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  4. #36
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    NASC Weekly Meeting for April 17, 2008

    Meeting began at approximately 8:00 PM Central

    Those in Attendance:

    Board:
    Suzanne Hedderly, President
    Arthur Yin, Vice President
    Jonathan Treffkorn, Secretary
    David Schloat, Treasurer
    Mark Todd, Head of Conservation
    Noah Elhardt, Head of PR & Education

    Members and Visitors:
    Steph

    Business:

    Arthur reported on the status of the NASC website. Discussion was held on potential for finding new hosting.
    Arthur will investigate new hosts while waiting for a response from the current host. If issues are not resolved promptly, the website will be moved.

    Noah reported progress on the newsletter: will be released this month to keep with the schedule. Ads for the auction will be released soon.

    David reported work on 501 (c)(3) paperwork. Requested materials reflecting accomplishments. Due to site downtime, no new members have been able to sign up.

    Jonathan reported that as a temporary measure, minutes have been posted on Terraforums.

    Mark reported that he has completed 3 more survey forms, and more are planned for the coming weeks.

    The meeting was called to a close at approximately 9:58 PM Central

    Thanks to all who attended,
    Jonathan Treffkorn
    NASC Secretary
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  5. #37
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    NASC Weekly Meeting for April 24, 2008

    Meeting began at approximately 8:0 PM Central

    Those in Attendance:

    Board:
    Suzanne Hedderly, President
    Jonathan Treffkorn, Secretary
    David Schloat, Treasurer
    Mark Todd, Head of Conservation
    Noah Elhardt, Head of PR & Education

    Members and Visitors:
    Steph

    Business:

    Dave reported on 501 (c) (3) paperwork. Requested narrative from Noah for papers. Dave reviewed the “conflict of interest” clause; no job can be given preferentially to any relative/associate.
    Dave requested and email description about funds for Botanique.
    Dave also requires a description of the auction. He will be using the descriptions/rules from the posts on Terraforums.

    Jonathan will scan and send out copies of the official Articles of Incorporation and the Bylaws to the other board members.

    An email will be sent out to the board members to propose addition of a conflict of interest clause to the bylaws (as the appropriate 2/3 quorum was not present.) Final form will be drafted and voted upon via email.

    Discussion was held on what we should list as types of donations are not acceptable. (For Dave's paperwork.)

    Mark will continue to complete surveys. Mark plans on making surveys for the Nature Conservancy land to which he now has access.

    Noah reported that the dates have been changed from last year's banner ads. Another few ads will also be ready for the auction. The newsletter should be out within the week, but we want the WEBSITE up so we can publish it; may just email it to the members first.

    Jonathan reported minutes are continuing (for legitimacy/reference/request.) Looking for interesting things to post on the ICPS and Terra forums.

    Noah made a motion to move the NASC site to a different host. Jonathan seconded the motion. Motion was passed without contest.

    Reminder was given to send feedback on seedbank policy.

    The meeting was called to a close at approximately 9:37 PM Central

    Thanks to all who attended,
    Jonathan Treffkorn
    NASC Secretary
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  6. #38
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    NASC Weekly Meeting for May, 01 2008

    Meeting began at approximately 8:05 PM Central

    Those in Attendance:

    Board:
    Suzanne Hedderly, President
    Jonathan Treffkorn, Secretary
    David Schloat, Treasurer
    Mark Todd, Head of Conservation
    Noah Elhardt, Head of PR & Education
    J.C. Stoner, Head of Distribution

    Members and Visitors:
    Steph

    Business:

    Dave reported progress on 501 (c) (3) paperwork.

    Proposed “conflict of interest” clause for the Bylaws was discussed.

    Jonathan reported that minutes are up on Terraforums and that in the coming week topics of discussion will be started on the NASC boards on TF and ICPS to try to stir up interest.

    Noah will be putting together a page for the NASC on wikipedia.

    Updates/suggestions to the seed bank policy draft were made.

    Noah reported that the newsletter is done and just pending final board review. Updated banner ads have been sent out to site admins.

    Suzanne reported that moving the NASC website is under way.

    Mark reported that survey work on local lands is continuing.

    The meeting was called to a close at approximately 9:50 PM Central

    Thanks to all who attended,
    Jonathan Treffkorn
    NASC Secretary
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  7. #39
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    NASC Monthly Meeting for May 08, 2008

    Meeting began at approximately 8:00 PM Central

    Those in Attendance:

    Board:
    Suzanne Hedderly, President
    Arthur Yin, Vice President
    Jonathan Treffkorn, Secretary
    David Schloat, Treasurer (excused)
    Mike Howlett, Head Grower
    Mark Todd, Head of Conservation
    Noah Elhardt, Head of PR & Education
    J.C. Stoner, Head of Distribution

    Members and Visitors:
    None

    Business:

    Arthur reported and update on the NASC website. The finishing touches should be done by the weekend's end.

    Noah reported that the newsletter is final and we are just awaiting the website to be up to get it out. Waiting for an auction post to be made to make a post about banner ads.

    Mike reported that he has received a completed grower pack from an interested member.
    Mike reported on his trip to AL, and surveys and sites.

    Jonathan reported that he will be making a post on TF and ICPS this weekend to give readers an update.

    Mark reported that surveys are continuing. Mark is scheduled to talk to a reporter about the NASC, but wants to wait until the website is back up.

    JC presented revised and review seed bank policy. Further updates were made.

    The meeting was called to a close at approximately 10:06 PM Central

    Thanks to all who attended,
    Jonathan Treffkorn
    NASC Secretary
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  8. #40
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    NASC weekly Meeting for May15, 2008

    Meeting began at approximately 8:00 PM Central

    Those in Attendance:

    Board:
    Suzanne Hedderly, President
    Jonathan Treffkorn, Secretary
    David Schloat, Treasurer
    Mark Todd, Head of Conservation
    Noah Elhardt, Head of PR & Education
    J.C. Stoner, Head of Distribution
    Open, At Large Position

    Members and Visitors:
    Steph

    Business:


    JC made a motion that the Distribution Committee Policies and Procedures be approved as presented. Dave seconded the motion. Motion was passed by a quorum vote, without contest.

    Noah reported that he had sent out the Spring newsletter out via email. Also, auction banners have been further disseminated.

    Dave reported that an email containing bank statements has been sent to the board. Dave requested seed quantity information for 501(c)(3) documentation.

    Jonathan made a motion to accept the proposed Conflict of Interest clause as discussed in email previously. Dave seconded the motion. Motion was passed without contest.

    Dave discussed post-auction policy updates. A final list will be made available listing winners and amounts after the auction is done.

    Mark contacted a member as per his request for info on how he could help the NASC.

    Discussion was held on membership drive during the auction. Dave made a motion to give the rest of 2008 free to anyone who donates to the auction and submits an application. Jonathan seconded the motion. Passed without contest.

    The meeting was called to a close at approximately 9:45 PM Central

    Thanks to all who attended,
    Jonathan Treffkorn
    NASC Secretary
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