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Thread: NASC Board Meeting Minutes

  1. #1
    Copper's Avatar
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    NASC Meeting
    November 10, 2005

    Members in attendance
    President – Copper
    Vice President – PAK
    Secretary – Capslock
    Treasurer – Schloaty
    Head Grower – Dean Cook
    Head of PR – Noah
    Head of Conservancy – OZZY
    Head of Distribution – Jeremiah
    Head of Research - Neprick
    Buster 1
    Pftfreelander
    Est
    Houstonherp
    Brisco225
    Kwmartin22

    The meeting was called to order by Copper.

    Old Business – none

    New business –

    Copper address the question of whether or not the NASC should have formal memberships. Formal membership will mean that individuals wishing to be a member of the Conservancy will have to fill out a membership form. There request of membership will be reviewed and voted on. (The members already in the Conservancy are Grandfathered in). Copper made that motion that the NASC require formal membership.
    The motion was seconded and the vote was taken.
    All attending members voted for the formal Membership
    PAK volunteered to create membership cards for the NASC.
    An on-line, printable form will be placed onto the website.

    Copper address the question of dues. All agreed that Dues was a good idea and there was discussion on how much the dues should be. It was decide to Keep the dues low and affordable for all members. Copper made a motion that the dues of $10 a year be required with membership. Neprick accepted the motion and PAK seconded. A vote was taken. All of the attending members voted to require the ten dollar dues.

    Copper address the NASC Regions. The Regions were discussed and amended. They Regions are correct as posted on this forum. A vote was taken to except the Regions. All attending members voted to except the regions.

    Committees were discussed.
    Schloaty is the head of the financial committee and will chose others for his committee.
    Dean Cook is the head of the growers committee and will choose his committee members
    Noah is the head of the education committee and membership committee. He may choose his own committee members.


    Nominations were asked for the Head of Distribution. Jeremiah Harris was nominated. A vote was taken and all attending members voted to except.

    Copper explained problems with regular corporation status and non-profit status. A vote was taken and it was decided that NASC will attempt to go non-profit at this time. Copper shall begin the paperwork to accomplish this.

    A vote was also taken to decide on the Corporations physical address. It was voted that Copper’s address will be used at this time. It can be changed at a later date.

    It was also voted to get the Federal Tax Identification Number.

    Schloaty will look into banks in which to deposit the corporations money. As treasurer he is in charge of the funds of the NASC.

    It was also decide that the NASC shall approach other corporations and organization including, but not limited to Botanique. It was also voted to comprise a list of possible future contacts.

    The meeting was ended.
    I am just like a Super Hero, but without the power or motivation.................and the funky suit.

  2. #2
    Moderator Schmoderator Fluorescent fluorite, England PlantAKiss's Avatar
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    Minues of 1/12/06 NASC meeting:

    In attendance:
    CarniCopper
    Capslock
    EmesisPFT
    Talcottbasalt
    Houstonherp
    PtchrLeaves (Bugweed)
    PlantAKiss
    NepenthesRick
    Stnvangel
    Bamaud
    MI CP Dude
    VodooDancer
    Schloaty (late)
    Time: Meeting started at about 8:30pm

    Topics:

    Rose opened the floor for website suggestions and discussion:
    -The decision was made to add a photo gallery, with separate pictures of wild and collection plants. “Plants in Cultivation” and “Plants in Habitat”. Rose suggested attaching it to a clickable state map she is making.
    -It was noted that we need articles, including why we need this organization for the website. Rose has articles on dormancy and breeding and general care. Articles should be understandable and approachable by the general public. Houstonherp offers to write the intro article.
    -Website should have section for current rescues, including recognition for allowing or facilitating the rescue of plants..
    -Website should have method of accepting contributions.

    PAK agrees to redo the membership form.

    It is noted that we need to follow collecting laws in each state, and respect the ICPS general rules of collecting.

    It is debated who should be authorized to execute rescues with no firm resolution, except that they should sign a liability release form to protect the organization

    It is agreed by vote that in the course of collection of rescue plants, that other carnivorous plants and/or endangered plants should be rescued as possible as well.

    Meeting ended around 9:30PM
    "Fox terriers are born with about four times as much original sin in them as other dogs." - Jerome K. Jerome

  3. #3
    Capslock's Avatar
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    NASC meeting 3-9-06

    In attendance:
    PlantAKiss
    YenYenJ
    NepenthesRick
    CPYanger23
    Killerplants
    PtchrLeaves
    Houstonherp
    VoodooDancer
    Stnvangel
    EmesisPFT
    Alittleligt
    Schloaty
    CarniCopper
    Sarrascene
    Capslock Maxima
    Ephippiata
    VnsFlytrap8

    Meeting started about 8:10pm central.

    Growers policy voted on. Passed unanimously

    Seedbank discussed.
    Bugweed will keep Sarracenia seed, Copper will keep other seeds as necessary. Sarras are our official seeds. Voted and passed.

    Growers information packet voted and passed.

    Next Auction. Discussion to incorporate before next auction. Trying for May auction.

    Decision to bring NASC brochures to the ICPS conference.

    Discussion on growers records. PAK and Copper will keep, plus Rick and Max (me) will keep a copy too. Plant codes determined by Mike.

    Meeting adjourned at 9:25pm central.
    Malo Periculosam Libertatem Quam Quietum Servitium

    My photos are copyright-free and public domain

  4. #4
    Moderator Schmoderator Fluorescent fluorite, England PlantAKiss's Avatar
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    NASC Monthly Meeting
    May 11, 2006

    Members in Attendance:

    Carnicopper/Rose - President
    PlantAKiss/Suzanne - Vice President
    Schloaty/Dave - Treasurer
    HoustonHerp/Mike - Head Grower
    Vodoodancer/Ozzy/Mark - Head of Conservancy
    NepenthesRajah/Jeremiah
    EmesisPFT/Arthur
    Bamaud/Ben
    YenYenJ/Jonathan

    The meeting was called to order by Rose at 8 p.m. Central time.

    1) Call for any old business: There was none.

    2) Call for committee reports:

    Auction report: Suzanne has contacted Phil Crane and is waiting for response on confirming auction opening and closing dates.

    Growers report: Mike is still waiting on three Regional Head Growers to turn in Grower Packets. There was a suggestion of maybe re-drawing regions. RHGs need to be timely in turning in their paperwork. We need the Growers Packets to move forward.

    Conservation Report: Mark has a rough draft of a Collection Policy. Two Board members will need to give approval for emergency collections.

    3) Discussion of promotion of NASC at upcoming ICPS conference: signs, brochures and membership forms; possibly a laptop so people can follow the NASC auction.

    4) Discussion of legal status: Rose has a lawyer working with her; paper work is being completed now and we might have legal status in the next few weeks depending on how fast the state processes the paper work; bank account can be set up as soon as that is done.

    5) Discussion of website: Arthur and Rose are assisting Patrick in the web work; some revamping will be done; plant photos will be added; banner will be revised; a counter may be added; additional links and buttons need to be added; an ad will be placed for the auction once dates are firm; Arthur and Rose will be working on the layout, buttons and links

    6) Auction: Various organizations and nurseries will be contacted for plant donations for the auction; ads will be placed on websites, TerraForums and Listserv; only general promotion can take place at this time until dates are confirmed

    The meeting was adjourned at approximately 9:40 p.m. EDST. Thank you to everyone who attended. We appreciate your time, effort and contributions to discussions.
    "Fox terriers are born with about four times as much original sin in them as other dogs." - Jerome K. Jerome

  5. #5
    Moderator Schmoderator Fluorescent fluorite, England PlantAKiss's Avatar
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    Minutes for the NASC Board Meeting of June 15th, 2006

    The meeting was called to order promptly at 8 p.m. Central. Those in attendance were:

    CarniCopper (Rose)
    PlantAKiss (Suzanne)
    HoustonHerp (Mike)
    Schloaty (Dave)
    Vodoodancer (Mark)
    EmesisPFT (Arthur)
    Nepenthesrajah (Jeremiah)
    Brisco225 (Jeremy)
    CPYanger23 (Eric)
    Killerplants (Joe)
    PtchrLeaves (Steve)
    Alttlelight (Noah)
    Stvnangel (Steve)
    PhunB0i (Phillip)

    [Note: if I left anyone out, let me know. I closed my Buddy window before copying the list.]

    President Rose asked for reports:

    1) Headgrower Report from Mike: the NASC table at the ICPS conference was well received and many brochures as well as some membership forms were passed out. Mike spent most of his time manning the table to promote NASC. A request was made for financial compensation for the costs of the booths. The motion was made and carried. Thank you Mike for your efforts on NASC’s behalf! Thank you notes will be sent out to the organizations who donated plants.

    2) Head of Conservancy: there was a discussion regarding the Sarracenia on the property of “Back2Eight”. This will need some more scrutiny due to the situation with the Church land owners.

    3) Treasurer: Expenses were discussed including the plant tags, possible purchase of plant trays (which MIGHT be donated) and the fees for the legal papers. Record keeping and receipts will be very important.

    4) Head of PR: Noah noted that he will be out of the country for several weeks and may need to “outsource” his duties temporarily. Other NASC Board and members will fill in for anything that needs to be taken care of in his absence. Noah will come up with a short flyer to post on the forums to recruit volunteers for committees.

    5) Vice-President: Suzanne reported on the progress of the auction. The auction is proceeding well. It is hoped it will bring in more proceeds than last year. That is looking likely.
    6) President: Rose reported that the legal papers for the NASC incorporation/non-profit status should be complete this coming week. Then there must be the required running of notice ads. There was a discussion of the payment check to cover those expenses.

    There was some continued discussion of financial matters (payment for business items) and a suggestion of a minimal amount of funds being made quickly available to some Board members without requiring a full Board meeting. This motion was carried.

    The website was discussed. There will be a “thank you” page on the website to give recognition to companies and individuals who make contributions to NASC including via the auction. There will be Committee pages that will be updated by the committee heads. Many thanks to Arthur for his dedication and hard work to get the website updated prior to the confence and auction. Its appreciated by everyone. It looks great!

    The meeting was adjourned at approximately 9:40 p.m. central.

    Thank you to all who attended and participated.



    "Fox terriers are born with about four times as much original sin in them as other dogs." - Jerome K. Jerome

  6. #6
    Moderator Schmoderator Fluorescent fluorite, England PlantAKiss's Avatar
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    The NASC Board Meeting for July 13th was called to order at 8 p.m. Central time.

    Attendees:

    PlantAKiss -Suzanne Hedderly, Vice-President
    Nepenthesrajah - Jeremiah Harris
    YenYenJ - Jonathan Treffkorn
    VodooDancer - Mark Todd, Head of Conservancy
    Houstonherp - Mike Howlett, Head Grower
    EmesisPFT - Arthur Yin
    Stnvangel - Steve
    Schloaty - David Schloat, Treasurer
    Brisco225 - Jeremy
    CarniCopper - Rose Witt, President
    CajunCP30 - Steve Thomas
    Nepenthesrick - Rick Meyers, Head of Research

    Reports were called:

    Treasurer: Dave reported on the collecting of funds from the auction. Its going well; approximately $3,000 has been collect so far. The auction proceeds were well in excess of $4,000. Dave asked for Rose's address to mail the check for legal fees; it was decided he would use PayPal.

    Arthur asked about the list of auction donors for the website. A discussion ensued regarding the posting of the auction donor/purchasers list on the website's "Donor Appreciation" page to give thanks to our wonderful supporters. Arthur suggested to post the minutes on the website as well. Everyone agreed and this will be under construction soon.

    Mike asked for a vote on the distribution of funds to Botanique (Rob Sacilotto). The previously voted on agreement was 50% of proceeds with a cap of $1,500. It was voted and passed to donate $1,500 of the auction proceeds to Botanique to help finance the non-profit filing fees. That is about half of what is needed...a very good start. This money is not needed immediately; Mike will contact Rob about the timing of the donation.

    Head Grower report: Mike reported that he sent out a request for plant material and/or location data on specific locations for inclusion in the database. There was minimal response from the Regional Head Growers and no one offered plants or location data. Mike made a public post on TerraForums asking for plants and data. Rose offered to write to people she knows who have location plants. Mike asked again for people to email him with any offers of plants and data for the database.

    A suggestion was made to contact various nurseries to ask for donations. Suzanne offered to collect addresses of CP nurseries in the U.S. for possible solicitations.

    President's Report: Lawyer was called today and did not return the call; our papers should be final but Rose will get this confirmed.

    Conservancy report: No report

    PR report: No report; Noah is in Mexico hunting Pings.

    Another discussion ensued about the posting of the donor list on the website. Also it was suggested to make a cut-off date for payment on the auction items in order to wrap up the auction. It was decided that July 28th will be the last date for winners to pay for their items; any unpaid for items will then be offered to the second highest bidder. Suzanne will make a post about this in the forums.

    Rose requested an small banner ad be created to add to websites will to host an advertisement for us. Mike has requested Barry Rice add us to his Organizations page. Suzanne offered to create the banner.

    Research report: No report.

    Steve informed the group that a CP site in Gulfport Mississippi is going up for sale. It consists of 185 acres. There are healthy Sarracenia and he has been watching the site for several years. This may be a possible rescue site. Rick will research this and see if he can find the location and more information on this so we know if there are plants to be saved and placed into the program. We will look for a member who lives near this location or Mike and Steve could possibly drive there.

    The meeting was adjourned at approximately 9:30 p.m. Central.

    Thank you all for attending!

    PAK (for Max)



    "Fox terriers are born with about four times as much original sin in them as other dogs." - Jerome K. Jerome

  7. #7
    Moderator Schmoderator Fluorescent fluorite, England PlantAKiss's Avatar
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    The NASC monthly Board meeting was called to order August 10th at 8 p.m. central time.

    Attendees:

    Suzanne Hedderly (PlantAKiss), V.P.
    Mark Todd (Voodoodancer), Head of Conservancy
    Mike Howlett (HoustonHerp), Head Grower
    Rick Myers (NepenthesRick), Head of Research
    David Schloat (Schloaty), Treasurer
    Arthur Yin (EmesisPFT)
    Dustin Trusdell (Ephippiata)
    Steve (Stnvangel)
    Greg Nevels (Sarraceniahunter)
    Travis Barkalow(Runtravrun1)

    Reports were given.

    Head Grower: Mike reported that he is short staffed; Zak and Bugweed are both “MIA.” We will be fine for a while but these two growers may need to be replaced. Thank you letters were sent to the three vendors who donated plants to the NASC auction (Botanique, Black Jungle and Meadowview) which helped bring in about $500. Mike had lackluster response to his plea for location-specific Sarracenia; he placed a post to see if a trade would bring in material. Greg may have plants for NASC and is researching location. Mike is also working with others including The Nature Conservancy and Steve LaWarre for plant material. Suggestions to garner plant material included a post to the Listserv, solicitations of vendors and other known Sarracenia growers/collectors. Rick suggested an ad for NASC in the ICPN and Steve suggested an article be written for the ICPN. Rick will follow up on those ideas. Mark will try to contact TNC in his area for possible collecting.

    Head of Conservancy Report: Mark and Suzanne are working on the Collecting Policy. It is in a rough draft form but needs a few points clarified before its ready for submission to the Board.

    Treasurer Report: Dave reported that most of the auction items are completed. Only a few items are unpaid for and some have not been sent (or possibly not reported as received). Dave is still waiting on information on our legal status before he can establish our bank account. A discussion ensued about the situation with Bugweed. It was decided that all winners of Bugweed’s auctions will be contacted and given the option of a refund, a refund + shipping or leaving their money as a donation to NASC. Suzanne and Schoaty will take care of contacting all those winners.

    Head of Research: Rick reported the Gulfport site next to the Sportsplex and new water park
    is under research. Steve Thomas has provided information.

    The remainder of the discussion was led by Arthur in regards to the website. Individuals were assigned (some inabsentia) various pages which they will be responsible for updating. Arthur will write up a step-by-step instruction sheet on how to do the updating for those not familiar with web work. Some pages will be more “static” than others.

    Page assignments are:

    Arthur: ABOUT, Mission Statement, Excursions, Photographs, Webmaster, LINKS
    Rose: Bylaws (needs updating), NASC Board
    Mike: Why NASC?, Committees, Grower's Committee, Collections
    Suzanne: Bylaws (help Rose), Join, Membership Form (updating), Affiliates
    Max: News, Meeting Minutes, Meeting Schedule
    Rick: Research Committee
    Dave: Roster, Donors (sub-page of Affliates)
    Noah: PR & Education
    Jeremiah: Distribution (via Mike)

    A short discussion followed on possible contacts of other Sarracenia growers.

    The meeting was adjoured at approximately 10:30 p.m.

    Thank you to all who attended and participated in the discussions!



    "Fox terriers are born with about four times as much original sin in them as other dogs." - Jerome K. Jerome

  8. #8
    War. War never changes. Est's Avatar
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    The NASC Board Meeting for October 12 was called to order at 8:00 pm Central time.

    Those in attendance:
    CarniCopper - Rose Witt, President
    PlantAKiss - Suzanne Hedderly, Vice-President
    VodooDancer - Mark Todd, Head of Conservancy
    Houstonherp - Mike Howlett, Head Grower
    Nepenthesrick - Rick Meyers, Head of Research
    Schloaty - David Schloat, Treasurer
    Capslock - Max, Secretary
    YenYenJ - Jonathan Treffkorn, New Secretary
    EmesisPFT – Arthur Yin
    alttlelight – Noah, PR and Education
    Drosera36 - Ben
    sarraceniahunter – Boglodyte (Greg)
    Ephippiata – Dustin

    Business followed:

    1). Copper reported that legal papers had been submitted. Awaiting confirmation of approval on Nebraska state website.

    2). Copper and members present agreed to hold a meeting next Thursday (October 19) to discuss the actions required to be taken upon the approval of legal paperwork.

    3). Head Grower motioned to have a vote on Board membership dues; seconded by Schloaty. It was voted upon and passed that Board members will pay dues as will every other member. The fee amount of ten (10) dollars a year was reaffirmed.

    4). Copper called to the committee heads to create an estimate of projected costs per year for each committee. Estimates will be presented at next week's October 19 meeting. Estimates for two (2) years expenses are required by the Federal government. Estimates were discussed by committee heads as to what to include in the estimates.

    5). Capslock (Max) announced that due to work demands he must resign his position of NASC Secretary. Discussion on a new Secretary was initiated. Drosera36 (Ben), Boglodyte (Greg), and YenYenJ (Jonathan) were suggested. Discussion ensued, responsibilties were discussed, and it was determined that Ben and Greg were unable to accept the position. Alttlelight (Noah) created a motion to accept Jonathan, Capslock seconded. The motion was voted upon and Jonathan Treffkorn was accepted as new NASC Secretary.

    6). Noah, PR and Education Head gave a report on his work. Discussed were duties of PR and Education departments, and pertinent forms and letters for contacting landowners. Noah will begin work on a pamphlet aimed teaching children for in class presentations upon the request of Rose.

    7). Finalization of Collection Policy was discussed. The final verdict was that no more than 2% of plants from a stand would be collected unless 50 plants or less are present, or the site is in imminent danger.

    8) Issues on the table for next meeting: Completion of legal paperwork, budget estimates.

    The meeting was adjourned at approximately 9:15.

    Thanks to all that attended.
    Complete transcripts of this meeting can be found here
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