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NASC Board Meeting Minutes

NASC Meeting
November 10, 2005

Members in attendance
President – Copper
Vice President – PAK
Secretary – Capslock
Treasurer – Schloaty
Head Grower – Dean Cook
Head of PR – Noah
Head of Conservancy – OZZY
Head of Distribution – Jeremiah
Head of Research - Neprick
Buster 1
Pftfreelander
Est
Houstonherp
Brisco225
Kwmartin22

The meeting was called to order by Copper.

Old Business – none

New business –

Copper address the question of whether or not the NASC should have formal memberships. Formal membership will mean that individuals wishing to be a member of the Conservancy will have to fill out a membership form. There request of membership will be reviewed and voted on. (The members already in the Conservancy are Grandfathered in). Copper made that motion that the NASC require formal membership.
The motion was seconded and the vote was taken.
All attending members voted for the formal Membership
PAK volunteered to create membership cards for the NASC.
An on-line, printable form will be placed onto the website.

Copper address the question of dues. All agreed that Dues was a good idea and there was discussion on how much the dues should be. It was decide to Keep the dues low and affordable for all members. Copper made a motion that the dues of $10 a year be required with membership. Neprick accepted the motion and PAK seconded. A vote was taken. All of the attending members voted to require the ten dollar dues.

Copper address the NASC Regions. The Regions were discussed and amended. They Regions are correct as posted on this forum. A vote was taken to except the Regions. All attending members voted to except the regions.

Committees were discussed.
Schloaty is the head of the financial committee and will chose others for his committee.
Dean Cook is the head of the growers committee and will choose his committee members
Noah is the head of the education committee and membership committee. He may choose his own committee members.


Nominations were asked for the Head of Distribution. Jeremiah Harris was nominated. A vote was taken and all attending members voted to except.

Copper explained problems with regular corporation status and non-profit status. A vote was taken and it was decided that NASC will attempt to go non-profit at this time. Copper shall begin the paperwork to accomplish this.

A vote was also taken to decide on the Corporations physical address. It was voted that Copper’s address will be used at this time. It can be changed at a later date.

It was also voted to get the Federal Tax Identification Number.

Schloaty will look into banks in which to deposit the corporations money. As treasurer he is in charge of the funds of the NASC.

It was also decide that the NASC shall approach other corporations and organization including, but not limited to Botanique. It was also voted to comprise a list of possible future contacts.

The meeting was ended.
 
Minues of 1/12/06 NASC meeting:

In attendance:
CarniCopper
Capslock
EmesisPFT
Talcottbasalt
Houstonherp
PtchrLeaves (Bugweed)
PlantAKiss
NepenthesRick
Stnvangel
Bamaud
MI CP Dude
VodooDancer
Schloaty (late)
Time: Meeting started at about 8:30pm

Topics:

Rose opened the floor for website suggestions and discussion:
-The decision was made to add a photo gallery, with separate pictures of wild and collection plants. “Plants in Cultivation” and “Plants in Habitat”. Rose suggested attaching it to a clickable state map she is making.
-It was noted that we need articles, including why we need this organization for the website. Rose has articles on dormancy and breeding and general care. Articles should be understandable and approachable by the general public. Houstonherp offers to write the intro article.
-Website should have section for current rescues, including recognition for allowing or facilitating the rescue of plants..
-Website should have method of accepting contributions.

PAK agrees to redo the membership form.

It is noted that we need to follow collecting laws in each state, and respect the ICPS general rules of collecting.

It is debated who should be authorized to execute rescues with no firm resolution, except that they should sign a liability release form to protect the organization

It is agreed by vote that in the course of collection of rescue plants, that other carnivorous plants and/or endangered plants should be rescued as possible as well.

Meeting ended around 9:30PM
 
NASC meeting 3-9-06

In attendance:
PlantAKiss
YenYenJ
NepenthesRick
CPYanger23
Killerplants
PtchrLeaves
Houstonherp
VoodooDancer
Stnvangel
EmesisPFT
Alittleligt
Schloaty
CarniCopper
Sarrascene
Capslock Maxima
Ephippiata
VnsFlytrap8

Meeting started about 8:10pm central.

Growers policy voted on. Passed unanimously

Seedbank discussed.
Bugweed will keep Sarracenia seed, Copper will keep other seeds as necessary. Sarras are our official seeds. Voted and passed.

Growers information packet voted and passed.

Next Auction. Discussion to incorporate before next auction. Trying for May auction.

Decision to bring NASC brochures to the ICPS conference.

Discussion on growers records. PAK and Copper will keep, plus Rick and Max (me) will keep a copy too. Plant codes determined by Mike.

Meeting adjourned at 9:25pm central.
 
NASC Monthly Meeting
May 11, 2006

Members in Attendance:

Carnicopper/Rose - President
PlantAKiss/Suzanne - Vice President
Schloaty/Dave - Treasurer
HoustonHerp/Mike - Head Grower
Vodoodancer/Ozzy/Mark - Head of Conservancy
NepenthesRajah/Jeremiah
EmesisPFT/Arthur
Bamaud/Ben
YenYenJ/Jonathan

The meeting was called to order by Rose at 8 p.m. Central time.

1) Call for any old business: There was none.

2) Call for committee reports:

Auction report: Suzanne has contacted Phil Crane and is waiting for response on confirming auction opening and closing dates.

Growers report: Mike is still waiting on three Regional Head Growers to turn in Grower Packets. There was a suggestion of maybe re-drawing regions. RHGs need to be timely in turning in their paperwork. We need the Growers Packets to move forward.

Conservation Report: Mark has a rough draft of a Collection Policy. Two Board members will need to give approval for emergency collections.

3) Discussion of promotion of NASC at upcoming ICPS conference: signs, brochures and membership forms; possibly a laptop so people can follow the NASC auction.

4) Discussion of legal status: Rose has a lawyer working with her; paper work is being completed now and we might have legal status in the next few weeks depending on how fast the state processes the paper work; bank account can be set up as soon as that is done.

5) Discussion of website: Arthur and Rose are assisting Patrick in the web work; some revamping will be done; plant photos will be added; banner will be revised; a counter may be added; additional links and buttons need to be added; an ad will be placed for the auction once dates are firm; Arthur and Rose will be working on the layout, buttons and links

6) Auction: Various organizations and nurseries will be contacted for plant donations for the auction; ads will be placed on websites, TerraForums and Listserv; only general promotion can take place at this time until dates are confirmed

The meeting was adjourned at approximately 9:40 p.m. EDST. Thank you to everyone who attended. We appreciate your time, effort and contributions to discussions.
 
Minutes for the NASC Board Meeting of June 15th, 2006

The meeting was called to order promptly at 8 p.m. Central.  Those in attendance were:

CarniCopper (Rose)
PlantAKiss (Suzanne)
HoustonHerp (Mike)
Schloaty (Dave)
Vodoodancer (Mark)
EmesisPFT (Arthur)
Nepenthesrajah (Jeremiah)
Brisco225 (Jeremy)
CPYanger23 (Eric)
Killerplants (Joe)
PtchrLeaves (Steve)
Alttlelight (Noah)
Stvnangel (Steve)
PhunB0i (Phillip)

[Note: if I left anyone out, let me know.  I closed my Buddy window before copying the list.]

President Rose asked for reports:

1) Headgrower Report from Mike: the NASC table at the ICPS conference was well received and many brochures as well as some membership forms were passed out.  Mike spent most of his time manning the table to promote NASC.  A request was made for financial compensation for the costs of the booths.  The motion was made and carried.  Thank you Mike for your efforts on NASC’s behalf!  Thank you notes will be sent out to the organizations who donated plants.

2) Head of Conservancy: there was a discussion regarding the Sarracenia on the property of “Back2Eight”.  This will need some more scrutiny due to the situation with the Church land owners.

3) Treasurer: Expenses were discussed including the plant tags, possible purchase of plant trays (which MIGHT be donated) and the fees for the legal papers.  Record keeping and receipts will be very important.

4) Head of PR:  Noah noted that he will be out of the country for several weeks and may need to “outsource” his duties temporarily.  Other NASC Board and members will fill in for anything that needs to be taken care of in his absence.  Noah will come up with a short flyer to post on the forums to recruit volunteers for committees.

5) Vice-President: Suzanne reported on the progress of the auction.  The auction is proceeding well.  It is hoped it will bring in more proceeds than last year.  That is looking likely.
6) President: Rose reported that the legal papers for the NASC incorporation/non-profit status should be complete this coming week.  Then there must be the required running of notice ads.  There was a discussion of the payment check to cover those expenses.

There was some continued discussion of financial matters (payment for business items) and a suggestion of a minimal amount of funds being made quickly available to some Board members without requiring a full Board meeting.  This motion was carried.

The website was discussed. There will be a “thank you” page on the website to give recognition to companies and individuals who make contributions to NASC including via the auction. There will be Committee pages that will be updated by the committee heads.  Many thanks to Arthur for his dedication and hard work to get the website updated prior to the confence and auction.  Its appreciated by everyone.  It looks great!

The meeting was adjourned at approximately 9:40 p.m. central.

Thank you to all who attended and participated.
 
The NASC Board Meeting for July 13th was called to order at 8 p.m. Central time.

Attendees:

PlantAKiss -Suzanne Hedderly, Vice-President
Nepenthesrajah - Jeremiah Harris
YenYenJ - Jonathan Treffkorn
VodooDancer - Mark Todd, Head of Conservancy
Houstonherp - Mike Howlett, Head Grower
EmesisPFT - Arthur Yin
Stnvangel - Steve
Schloaty - David Schloat, Treasurer
Brisco225 - Jeremy
CarniCopper - Rose Witt, President
CajunCP30 - Steve Thomas
Nepenthesrick - Rick Meyers, Head of Research

Reports were called:

Treasurer: Dave reported on the collecting of funds from the auction.  Its going well; approximately $3,000 has been collect so far.  The auction proceeds were well in excess of $4,000.  Dave asked for Rose's address to mail the check for legal fees; it was decided he would use PayPal.

Arthur asked about the list of auction donors for the website.  A discussion ensued regarding the posting of the auction donor/purchasers list on the website's "Donor Appreciation" page to give thanks to our wonderful supporters.  Arthur suggested to post the minutes on the website as well.  Everyone agreed and this will be under construction soon.

Mike asked for a vote on the distribution of funds to Botanique (Rob Sacilotto).  The previously voted on agreement was 50% of proceeds with a cap of $1,500.  It was voted and passed to donate $1,500 of the auction proceeds to Botanique to help finance the non-profit filing fees.  That is about half of what is needed...a very good start.  This money is not needed immediately; Mike will contact Rob about the timing of the donation.

Head Grower report:  Mike reported that he sent out a request for plant material and/or location data on specific locations for inclusion in the database.  There was minimal response from the Regional Head Growers and no one offered plants or location data.  Mike made a public post on TerraForums asking for plants and data.  Rose offered to write to people she knows who have location plants.  Mike asked again for people to email him with any offers of plants and data for the database.

A suggestion was made to contact various nurseries to ask for donations.  Suzanne offered to collect addresses of CP nurseries in the U.S. for possible solicitations.

President's Report: Lawyer was called today and did not return the call; our papers should be final but Rose will get this confirmed.

Conservancy report:  No report

PR report:  No report; Noah is in Mexico hunting Pings.

Another discussion ensued about the posting of the donor list on the website.  Also it was suggested to make a cut-off date for payment on the auction items in order to wrap up the auction.  It was decided that July 28th will be the last date for winners to pay for their items; any unpaid for items will then be offered to the second highest bidder.  Suzanne will make a post about this in the forums.

Rose requested an small banner ad be created to add to websites will to host an advertisement for us.  Mike has requested Barry Rice add us to his Organizations page.  Suzanne offered to create the banner.

Research report: No report.

Steve informed the group that a CP site in Gulfport Mississippi is going up for sale.  It consists of 185 acres.   There are healthy Sarracenia and he has been watching the site for several years. This may be a possible rescue site.  Rick will research this and see if he can find the location and more information on this so we know if there are plants to be saved and placed into the program. We will look for a member who lives near this location or Mike and Steve could possibly drive there.

The meeting was adjourned at approximately 9:30 p.m. Central.

Thank you all for attending!

PAK (for Max)
 
The NASC monthly Board meeting was called to order August 10th at 8 p.m. central time.

Attendees:

Suzanne Hedderly (PlantAKiss), V.P.
Mark Todd (Voodoodancer), Head of Conservancy
Mike Howlett (HoustonHerp), Head Grower
Rick Myers (NepenthesRick), Head of Research
David Schloat (Schloaty), Treasurer
Arthur Yin (EmesisPFT)
Dustin Trusdell (Ephippiata)
Steve (Stnvangel)
Greg Nevels (Sarraceniahunter)
Travis Barkalow(Runtravrun1)

Reports were given.

Head Grower: Mike reported that he is short staffed; Zak and Bugweed are both “MIA.” We will be fine for a while but these two growers may need to be replaced.  Thank you letters were sent to the three vendors who donated plants to the NASC auction (Botanique, Black Jungle and Meadowview) which helped bring in about $500.  Mike had lackluster response to his plea for location-specific Sarracenia; he placed a post to see if a trade would bring in material.  Greg may have plants for NASC and is researching location.  Mike is also working with others including The Nature Conservancy and Steve LaWarre for plant material. Suggestions to garner plant material included a post to the Listserv, solicitations of vendors and other known Sarracenia growers/collectors.  Rick suggested an ad for NASC in the ICPN and Steve suggested an article be written for the ICPN.  Rick will follow up on those ideas.  Mark will try to contact TNC in his area for possible collecting.

Head of Conservancy Report:  Mark and Suzanne are working on the Collecting Policy.  It is in a rough draft form but needs a few points clarified before its ready for submission to the Board.

Treasurer Report: Dave reported that most of the auction items are completed.  Only a few items are unpaid for and some have not been sent (or possibly not reported as received).  Dave is still waiting on information on our legal status before he can establish our bank account.  A discussion ensued about the situation with Bugweed.  It was decided that all winners of Bugweed’s auctions will be contacted and given the option of a refund, a refund + shipping or leaving their money as a donation to NASC.  Suzanne and Schoaty will take care of contacting all those winners.

Head of Research: Rick reported the Gulfport site next to the Sportsplex and new water park
is under research.  Steve Thomas has provided information.

The remainder of the discussion was led by Arthur in regards to the website.  Individuals were assigned (some inabsentia) various pages which they will be responsible for updating.  Arthur will write up a step-by-step instruction sheet on how to do the updating for those not familiar with web work.  Some pages will be more “static” than others.

Page assignments are:

Arthur: ABOUT, Mission Statement, Excursions, Photographs, Webmaster, LINKS
Rose: Bylaws (needs updating), NASC Board
Mike: Why NASC?, Committees, Grower's Committee, Collections
Suzanne: Bylaws (help Rose), Join, Membership Form (updating), Affiliates
Max: News, Meeting Minutes, Meeting Schedule
Rick: Research Committee
Dave: Roster, Donors (sub-page of Affliates)
Noah: PR & Education
Jeremiah: Distribution (via Mike)

A short discussion followed on possible contacts of other Sarracenia growers.

The meeting was adjoured at approximately 10:30 p.m.

Thank you to all who attended and participated in the discussions!
 
The NASC Board Meeting for October 12 was called to order at 8:00 pm Central time.

Those in attendance:
CarniCopper - Rose Witt, President
PlantAKiss - Suzanne Hedderly, Vice-President
VodooDancer - Mark Todd, Head of Conservancy
Houstonherp - Mike Howlett, Head Grower
Nepenthesrick - Rick Meyers, Head of Research
Schloaty - David Schloat, Treasurer
Capslock - Max, Secretary
YenYenJ - Jonathan Treffkorn, New Secretary
EmesisPFT – Arthur Yin
alttlelight – Noah, PR and Education
Drosera36 - Ben
sarraceniahunter – Boglodyte (Greg)
Ephippiata – Dustin

Business followed:

1). Copper reported that legal papers had been submitted. Awaiting confirmation of approval on Nebraska state website.

2). Copper and members present agreed to hold a meeting next Thursday (October 19) to discuss the actions required to be taken upon the approval of legal paperwork.

3). Head Grower motioned to have a vote on Board membership dues; seconded by Schloaty. It was voted upon and passed that Board members will pay dues as will every other member. The fee amount of ten (10) dollars a year was reaffirmed.

4). Copper called to the committee heads to create an estimate of projected costs per year for each committee. Estimates will be presented at next week's October 19 meeting. Estimates for two (2) years expenses are required by the Federal government. Estimates were discussed by committee heads as to what to include in the estimates.

5). Capslock (Max) announced that due to work demands he must resign his position of NASC Secretary. Discussion on a new Secretary was initiated. Drosera36 (Ben), Boglodyte (Greg), and YenYenJ (Jonathan) were suggested. Discussion ensued, responsibilties were discussed, and it was determined that Ben and Greg were unable to accept the position. Alttlelight (Noah) created a motion to accept Jonathan, Capslock seconded. The motion was voted upon and Jonathan Treffkorn was accepted as new NASC Secretary.

6). Noah, PR and Education Head gave a report on his work. Discussed were duties of PR and Education departments, and pertinent forms and letters for contacting landowners. Noah will begin work on a pamphlet aimed teaching children for in class presentations upon the request of Rose.

7). Finalization of Collection Policy was discussed. The final verdict was that no more than 2% of plants from a stand would be collected unless 50 plants or less are present, or the site is in imminent danger.

8) Issues on the table for next meeting: Completion of legal paperwork, budget estimates.

The meeting was adjourned at approximately 9:15.

Thanks to all that attended.
Complete transcripts of this meeting can be found here
 
The NASC Special Meeting for October 19 was called to order at 8:15 PM Central Time

Those in attendance
CarniCopper - Rose Witt, President
PlantAKiss - Suzanne Hedderly, Vice-President
VodooDancer - Mark Todd, Head of Conservancy
Houstonherp - Mike Howlett, Head Grower
Schloaty - David Schloat, Treasurer
YenYenJ - Jonathan Treffkorn, Secretary
alttlelight - Noah, PR and Education
Ephippiata - Dustin
runtravrun1 - Travis
sarraceniahunter - Boglodyte (Greg)
Bamaud

Business Followed:
1). Priorities were discussed and were laid out as follows: i) Legal Status ii) Bank Status iii) Budget iv) Committees.

i. Legal Status- As of Thursday night NASC was not yet up on the state website listed as a legally recognized nonprofit organization.

ii. Bank Status- The issue of bank status was tabled until next meeting due to that fact that there had been no confirmation of NASC legal recognition.

iii. Budget- Budget estimates were created and finalized at: $2000 for Conservancy, $1000 Growers, $500 Misc, $400 Research, $300 PR, $200 VP, $75 Treasurer, $50 President, $50 Secretary, $25 Website. Totaling $4600.

iv. Committee heads are to work with Arthur to establish committee pages for the NASC website.

2). A vote to accept the Collection Policy as it stands was proposed by Rose. It was decided that the policy would be accepted as it stands.

3). A nondisclosure clause was discussed to be made part of the membership application for ALL members (member, grower, board member, etc.)

No issues planned for discussion at next regular meeting.

The meeting was adjourned at approx. 9:38 PM Central Time.

Thanks to all who attended.
AS OF 2006/10/21, NASC IS LEGAL!
 
  • #10
NASC Board Meeting
November 30, 2006 (pushed back due to circumstances)

This Nasc Board Meeting for Nov 30 was called to order at 8:00 PM Central Time

Members in Attendance

CarniCopper - Rose Witt, President
PlantAKiss - Suzanne Hedderly, Vice-President
VodooDancer - Mark Todd, Head of Conservancy
Houstonherp - Mike Howlett, Head Grower
Schloaty - David Schloat, Treasurer
YenYenJ - Jonathan Treffkorn, Secretary
alttlelight - Noah, PR and Education

Business Followed:

1). The status of the NASC bank account was discussed. Treasurer Dave Schloat will be meeting with a bank representative to make an official NASC account.

2). The PR and Education Policies & Procedures was reviewed and it was decided that its acceptance would be voted on at the next NASC Board Meeting in December of 2006.

3). Head of Conservancy Mark Todd discussed an opportunity about two land owners concerned with preservation and requested official documents to allow him to work under the sanctions and protections of the NASC with said landowners in maintaining the integrity of the stands.

4). Maintenance of documents pertaining to visited sites was discussed and it was proposed that Noah, Head of PR and Education be the steward of said documents. Noah agreed to look in to the possibility of this idea.

5). It was decided that meetings would be held weekly, every Thursday from this point forth. It was requested that Board members make at least two of the extra meetings per month, but only the official monthly Board meetings remain mandatory. It was reiterated that a quorum of four (4) Board members must be met before a vote can me made and that a minimum of one (1) week hours must be allowed between presenting material to be voted on and the meeting. The requirement to have a week notice was voted on and passed unanimously by the board.

The meeting was called to a close at approximately 9:15 PM Central Time

Thanks to all who attended!

--Jonathan
 
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  • #11
NASC Board Meeting
December 14, 2006

This NASC Board Meeting was called to order at approximately 8:11 Central Time.

Members in Attendance

CarniCopper - Rose Witt, President
PlantAKiss - Suzanne Hedderly, Vice-President
VodooDancer - Mark Todd, Head of Conservancy
Houstonherp - Mike Howlett, Head Grower
Schloaty - David Schloat, Treasurer
YenYenJ - Jonathan Treffkorn, Secretary
alttlelight - Noah, PR and Education
EmesisPFT – Arthur, NASC Website

Business followed

Reports were given:

1). PR and Education head, Noah, lead discussion on his survey form. It was discussed that the survey form should be mandatory for all reports and should be filled in with as much as possible on all NASC site visits. It was discussed that Dave and Noah maintain the database at this time. A vote will be held at the December 21 weekly NASC meeting, given a quorum is met.

2). A discussion was held as to the NASC's position on taxonomic acceptance of the species Sarracenia rosea. S. rosea has been published and there is strong evidence from scientific journals that it is a species. A vote was held for the NASC to formally accept the taxonomic term S. rosea. The vote was initiated by Suzanne, seconded by Noah, and passed without contest.

3). Secretary Jonathan discussed the Secretary Policy and Procedures document. It was agreed that standardizations to format and language would be made and re-sent to all board members for review and a vote would be held at the December 21 weekly meeting for formal acceptance of the document.

4). Head of Conservancy, Mark, reported on several sites on which landowners have invited the NASC to survey and help manage in the case of development.

5). Public Relations and Education Policy and Procedures documents were brought to vote my Noah, seconded by Jonathan, and passed without contest.

6). Vice President Suzanne reported that the Vice President Policy and Procedures document would be made available for review/vote for the December 21 weekly meeting.

7). Other Board Policy and Procedures documents will be made available in the future.

The meeting was called to a close at approximately 9:30 Central Time.

Thanks to all those who were in attendance.
 
  • #12
NASC Yearly Member Meeting
Pushed from Jan 11, 2007 to Jan 18, 2007.

The NASC Yearly meeting was called to order at approximately 8:00 PM (20:00) Central Time.

Members in Attendance
Rose Witt, President
Suzanne Hedderly, Vice-President
Mark Todd, Head of Conservancy
Mike Howlett, Head Grower
David Schloat, Treasurer
Jonathan Treffkorn, Secretary
Noah Elhardt, PR and Education
Jeremiah Harris, Head of Distribution
Ben (Bamaud)
Steph (Steph 64)
Steven Millar (Bugweed!)

Business Followed

Elections were held:

Jonathan Treffkorn was voted to retain the position of Secretary.

Dave Schloat was voted to retain the position of Treasurer.

Suzanne Hedderly was voted to retain the position of Vice President.

Rose Witt was voted to retain the position of President.

Mike Howlett was voted to retain the position of Head Grower.

Noah Elhardt was voted to retain the position of Public Relations & Education
Head.

Mark Todd was voted to retain the position of Head of Conservancy.

Jeremiah Harris was voted to retain the position of Head of Distribution.

Richard Myers was voted to retain the position of Head of Research.

Regular Business

P&P deadline for ALL Officers has been set for next NASC Monthly Meeting (Feb 8.)

Quarterly reports / newsletters will begin to be distributed and ALL Officers are required to have an article on their respective position in the NASC to contribute by the next NASC Monthly Meeting (Feb 8.) Noah will be handling the compilation of the report/newsletter.

Meeting was called to a close at approximately 9:00 PM (21:00) Central Time.

Thanks to all that attended. We look forward to a productive term for all of our elected Board members.

Remember Your Homework: P&Ps, and newsletter article due for ALL Officers at the Feb 8 NASC Monthly meeting. Remember, attendance is vital!
 
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  • #13
NASC Special Meeting
January 25, 2007

This NASC weekly meeting was called to order at approximately 8:01 Central Time.

Members in Attendance
Rose Witt, President
Suzanne Hedderly, Vice-President
Mark Todd, Head of Conservancy
Mike Howlett, Head Grower
David Schloat, Treasurer
Jonathan Treffkorn, Secretary
Noah Elhardt, PR and Education
Ben (Bamaud)
Steph (Steph 64)
Steven Millar (Bugweed)

Business Followed

Dave gave an update on progress with the bank. Paperwork is awaiting approval from the bank.

Suzanne put a motion on the floor to add the following to the NASC bylaws “Three unexcused or six total absences from Board meetings in any twelve month period shall be considered excessive.” under section 5.15 of the NASC Bylaws. Mike seconded the motion. Votes from present Board members and absentee votes saw the motion passed and the amendments to the Bylaws made.

It was discussed and decided that no distinction should be drawn between emergency meetings, special meetings, or other unscheduled meetings in terms of required time for notification. Suzanne presented a motion to require a minimum of three days notice to the Board for any unscheduled meeting. Noah seconded the motion, and votes from present Board members and absentee votes passed the motion.

Suzanne presented a motion to accept all changes and to accept the current version of the NASC bylaws as official. David seconded. Votes from present Board members and absentee votes passed the motion. The current, accepted version of the NASC Bylaws can be found on the NASC website at www.nasarracenia.org/bylaws.html .

Suzanne presented a motion to the floor to accept the 2007 Schedule as discussed and found on the NASC website. Rose seconded the motion. Votes from present Board members and absentee votes saw the motion passed and the 2007 schedule as presented to be accepted as the official NASC schedule.

The meeting was called to a close at approximately 8:48 PM Central Time.

Thanks to all who attended!
 
  • #14
NASC Weekly Meeting of Feb. 1, 2007.

The meeting was called to order at approximately 8:00 PM Central.

Members in Attendance
Rose Witt, President
Suzanne Hedderly, Vice-President
Jonathan Treffkorn, Secretary
Mike Howlett, Head Grower
Noah Elhardt, PR and Education
David Schloat, Treasurer
Mark Todd, Head of Conservancy
Steven Millar (Bugweed)

Business Followed

A discussion was held on fax contacts and addresses.

Treasurer David Schloat reported that final Bank preparations are being made. The bank requires documents signed by all board members.

Articles for the coming newsletter were discussed.

Meeting ended approximately 8:31 PM Central.

--Jonathan Treffkorn
 
  • #15
Minutes for the Feb 8, 2007 NASC Board Meeting.

Meeting began at approximately 8:15 PM Central Time.

Members in Attendance
Rose Witt, President
Suzanne Hedderly, Vice-President
Mark Todd, Head of Conservancy
Mike Howlett, Head Grower
David Schloat, Treasurer
Jonathan Treffkorn, Secretary
Noah Elhardt, PR and Education
Steph (Steph 64)
Steven Millar (Bugweed)

Business Followed

Mike reported that thousands of locations seedlings are approaching readiness to be distributed to head growers. Finalization of system, infrastructure, and documentation will precede any shipments of NASC materials.

Policy and Procedure Documents from President, Head of Conservancy, Head Grower, Treasurer, Secretary, PR, Education, and Distribution have been presented. The remainder are due no later than by the next weekly meeting, February 15.

A discussion was held on meeting notice/reminders and to reflect the bylaws, the responsibility has been transferred to Secretary, Jonathan Treffkorn. (Thank you, Suzanne for doing it de facto for so long.)

Nondisclosure agreements will be sent to all Board members via email and are required to be sent to the Secretary. Details via email.

All officers are required to print out documents emailed by Treasurer David Schloat, fill out required sections and fax them to Dave. Details via email.

Jonathan Treffkorn reported that Steven Millar and himself will be undertaking a project for the NASC presently. The subject of the report is the materials and construction of a circulating water bog and will be presented on the NASC website as well as published in other sources to be named in the future.

Articles and introductions were presented to Noah Elhardt for the first NASC newsletter. Late submissions should be emailed to Noah via email within the week so that he may compile all material.

The meeting was called to a close at approximately 10:00 PM Central Time.

Thank you to all who attended. Board members, feel free to use these posted minutes and all minutes in the future as reference for due dates and responsibilities.

--Jonathan Treffkorn
 
  • #16
2007-02-15 Weekly Meeting Minutes

Minutes for the Feb 15, 2007 NASC Weekly Meeting.

Meeting began at approximately 8:05 PM Central Time.

Members in Attendance
Suzanne Hedderly, Vice-President
Jonathan Treffkorn, Secretary
David Schloat, Treasurer
Mark Todd, Head of Conservancy
Noah Elhardt, PR and Education
Bamaud (Ben)

Business Followed

Discussion was held on the progress of Board signatures sent to Dave. All Board members are required to get their signatures in to Dave with a cover sheet ASAP.

Non-Disclosure Agreement (NDA) forms have been emailed to all Board members. A discussion was held as to the content of the NDA; no suggestions were noted.

A revision of the Secretary Policies and Procedures (P&P) was sent out to all Board members. Suzanne made a motion to vote, Noah seconded the motion, and present Board members voted unanimously to accept the changes to the Secretary P&P to have it better fit the NASC Bylaws.

A discussion was held on the progress of missing paperwork. An email has been sent to all Board members from the Secretary pertaining the required paperwork.

The meeting was called to a close at approximately 8:58 PM Central Time.

Thank you to all who attended.

--Jonathan Treffkorn
 
  • #17
NASC Weekly Meeting for February 22, 2007

The meeting was called to a start at approximately 8:00 Central.

Present:
Suzanne
Noah
Jonathan
David

Business

Reports were given as to the status of paperwork. Updates were sent out to Board members via email.

A vote was presented to call a special meeting for March 1, 2007 to vote on the future of the Herad of Research position. The vote was passed without contest. The meeting will take place at 8:00 Central and all Board members are required to attend or present a waiver. An email update was sent otu.

The meeting was called to a close at approximately 8:50 Central.

Thank you to all who attended.

--Jonathan Treffkorn
 
  • #18
NASC Special Meeting
March 01, 2007

Meeting Began at 8:00 PM Central

Present:
Rose Witt
Suzanne Hedderly
Jonathan Treffkorn
David Schloat
Mike Howlett
Mark Todd
Noah Elhardt
Jeremiah Harris

Steven
Steph
Ben
(Board members in bold.)

Business

Rose presented a motion to accept the resignation of Rock as Head of Research. Suzanne seconded the motion. The motion was passed without contest.

Discussion was help as to the future of the position, viable positions and candidates.

Rose presented a motion to reform the Head of Research position to a position At Large. The motion was seconded by Dave and passed without contest.

Candidates are being sought out, and others are being contacted.

The meeting was called to a close at approximately 8:30 Central.

Thank you to everyone for showing up.

--Jonathan Treffkorn

PS- If you are interested in holding a Board position or working for the NASC as part of a committee then contact one of the Board members. The addresses can be found at www.nasarracenia.org/board
 
  • #19
akNASC Monthly Meeting for March 08, 2007.

Meeting began at approximately 8:00 PM Central.

Those in attendance:
Rose Witt, President
Suzanne Hedderly, Vice-President
Jonathan Treffkorn, Secretary
David Schloat, Treasurer
Mark Todd, Head of Conservancy
Mike Howlett, Head Grower
Noah, PR and Education

Ben
Bugweed

Business:

Dave gave a report on the status of the bank. The paperwork was sent in on Tuesday and we await response from the bank.

The last NDA has been postmarked and is on its way to the Secretary.

A discussion was held on finalizing the first edition of the NASC Newsletter.

Rose presented a discussion on tax matters for the NASC. Tax matter will be handled accordingly upon the formation of the NASC bank account.

Dues will officially begin being collected. All Board members are required to submit their dues to Dave. Contact information has been sent out. Dues must be submitted before the end of May.

A discussion on auctions was held. Discussion on this years auction were tabeled until such time that the NASC has a bank account and all previous auction transactions have been settled.

Meeting ended at approx 9:00 PM Central

Thanks to all who attended!

--Jonathan Treffkorn
 
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  • #20
NASC Weekly meeting for March 15, 2007

Meeting Began Approximately 8:00 PM Central

Those in Attendance

Board:
Suzanne, VP
Jonathan, Secretary
Mike, Head Grower
Jeremiah, Head of Distribution
Noah, Head of PR & Education

Visitors and Members:
Steph
Ben

Business:

Noah presented to the Board his final version of the 1st edition of the NASC newsletter. It will be posted around the web soon.

Suzanne presented in Dave's absence that the Bank account has been accepted and the process of transferring paypal funds and checks in to the account will begin.

Suzanne made a motion to hold a special meeting for March 22, 2007 at 8:00 PM Central An email reminder has been sent out to all NASC Board members.

A discussion was held regarding the future of the NASC's presence on the ICPS board. The NASC would like to thank Bob Z and the ICPS for their invitation to their forums.

A discussion was held on Botanique. Mike will be contacting Rob to discuss donations.

Mike gave a report on his Regional Head Growers (hereafter RHGs.) An email has been sent of all RHGs to see who is still interested. Plant and seed material will be shipped soon!

Meeting called to a close approximately 9:20 PM Central

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 
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